Change Record Template (CHG)

The shape every change record takes. Copy the skeleton into a new file, fill it in before the change runs, and complete Outcome after.

It follows Deevnet IoTaaS’s template, trimmed to what an application needs: no site or maintenance window, because eds-inventory changes one tenant.

Where it goes


Number	The next unused `CHG-NNNN`, in the order records are opened. Runs across years, never reused, and kept even if the change is abandoned.
File	`docs/content/docs/changes/<YYYY>/<NNNN>-<slug>.md`
Title	`CHG-NNNN: <What changed>`, from the point of view of what is running
Date	The day execution starts. While it is still planned, the planned date; with none yet, Unscheduled
Weight	`NNNN`, so records sort by number
Index	Add a row to Change Records and to that year’s page

Status

Planned → In progress → Complete, or Rolled back or Abandoned. A record is never deleted: a change that was abandoned or rolled back is exactly the one worth keeping.

Skeleton

---
title: "CHG-NNNN: <What changed>"
weight: NNNN
---

# CHG-NNNN: <What changed>

| | |
|---|---|
| **Date** | YYYY-MM-DD |
| **Change type** | Deployment · Configuration · Upgrade · Migration · Decommission |
| **Status** | Planned · In progress · Complete · Rolled back · Abandoned |
| **Systems** | The tenant, workloads and databases touched, by name |
| **How** | The make targets, Terraform or tools that carry it out |
| **Risk** | Low · Medium · High — and the one thing most likely to go wrong |
| **Decisions** | The ADRs this change carries out |
| **Related** | Other changes and incidents, or None |

---

## Summary

What is changing and why. What is running now, and what will be after.

## Goal

The end state that counts as done, as facts a command or a look can confirm:

-

## Scope

**In scope:** …
**Out of scope:** …

## Risk and impact

| Risk | Where | Guard |
|---|---|---|
| | | |

## Procedure

### Step 1: <name>

What this step does, and whether anything stops working while it runs.

**Run:**

```bash
<command>
```

**Verify:**

1. <observable result>

## Verification

The acceptance checks for the change as a whole.

## Undo

Steps are backed out in reverse order. Name the point where undo stops being
practical: a reissued credential, for instance, cannot be un-issued.

## Outcome

*Completed after the change has run.*

| When | Step | What happened |
|---|---|---|
| | | |

### Departures from the plan

-

## Follow-ups

- [ ]

Filling it in

Write Goal as checks, not intentions. “The collection is in step” is an intention; “the inventory answers 1,214 records, as Discogs lists” is a check.
Say what replaces a credential. Renewing a source’s token strands every collector holding the old one. If a step does that, the record says so in Risk.
Record the departures. What actually happened is the valuable part, and the part that differs from the plan is the most valuable of all.